Medical Forms


Dear Student Athlete,


            I would like to welcome you to the Herkimer College athletic family. I hope you have a safe and injury free experience. Unfortunately accidents and injuries do occur in athletics. This sometimes involves bracing, rehabilitation, doctor and emergency room visits. We at Herkimer College, want to ensure that you will receive the best possible care and in a timely fashion. In order to expedite this process some information must be provided prior to your participation.


Herkimer College Athletics using the electronic medical records software called Healthy Roster.  Once Herkimer College Coaches give you access to Healthy Roster, you will be able to download all forms needed to participate in Herkimer College Athletics.  Please update your information and upload filled out documents to Healthy Roster.  Everything will be reviewed. Once approved, you will be able to participate in Herkimer College Athletics. This information is required by both the NJCAA and Herkimer College, prior to your participation in athletics. If these forms are not filled out completely you will not be allowed to try out or participate in Herkimer College athletics.  A photocopy (front and back) of your current medical insurance card should be on file prior to your participation. Additionally all athletes are required to purchase a supplemental student accident insurance through the school, for a small fee.  The supplemental student accident insurance is a secondary insurance, that helps cover medical costs not covered by your primary insurance in the event of an athletic injury. This is all done to ensure you have a safe and healthy experience here at Herkimer College.


The medical history form should be completed and signed by the student athlete. Circle “yes” or “no” for each question and please provide dates and details when specified. If you commute from home, write “commute” for the school address. The release/waiver form should be read and signed by the student athlete. If you are under eighteen, this form should be also signed by a parent or guardian. The physical exam should be filled out by you and your physician. The exam should be dated after July 15th, and must clearly state that you may participate in intercollegiate athletics with no limitations. If you are currently under the care of a physician, physical therapist, chiropractor, etc. for an injury or illness, please have that health care provider fill out a referral form. A written statement by them is required prior to your participation.  A copy of your immunization records are also needed prior to your participation.


All medical information is strictly confidential and will be used as an aid in providing you the best health care possible while you are a student athlete at Herkimer College. In order to ensure this privacy, your knowledge and written consent will be required prior to the release of any personal health information.


Prior to any student athlete participation every student athlete will have an informational meeting with Herkimer College Athletic Trainer, Kyle Roepnack.  The meeting will consist of education on how to keep student athletes safe from Covid-19, the expectations of student athletes on campus, Sway baseline testing, and hand in all required paperwork to participate in Herkimer College athletics. The Herkimer College athletic training room will be available to student athletes by appointment only.  The athletic training room will be operate Wednesday - Friday 2:00pm - 7:00pm and Saturday and Sunday 8:30am - 3:00pm.


Thank you,

Kyle Roepnack

Athletic Trainer, Herkimer County Community College

(315)866-0300 x8393



Please return completed forms prior to first practice to:
Kyle Roepnack ATC
Athletic Trainer's Office
Herkimer College
100 Reservoir Rd.
Herkimer NY, 13350
(315) 866-0300 ext: 8393